Mailing Tips
Addressing Tips
The correct addressing pattern for official and private mail is as under:-
Packaging Tips for Parcels
Always make sure that your parcels are securely packaged. Common containers are boxes and cartons of cardboard, fibreboard, metal or wood. Others are metal cans and tubes, padded postbags and fibre mailing tubes with metal ends.
Containers should be large enough to hold the contents plus adequate space for cushioning to prevent damage, but not so large as to permit shifting of the contents.
Use Tape to add strength to your parcel's wrapping.
Double containers should be used for sending liquids and powders. The containers should be leak-proof and sufficient cushioning material should be placed between the interior and the exterior containers.
Items that have an odour should be placed in an airtight container.
Liquids - Items containing liquid should be surrounded by absorbent paper, placed in a sealed bag and bubble wrapped to minimise leakage in case of breakage. When sending glass articles ensure that strong outer packaging /mailing Boxes adequately protects the items.
Powders - Pack in a sealed plastic bag in case of spillage and cushion in bubble wrap. Strong outer packaging will provide further protection.
Sharp objects should be packed to prevent edges cutting through outer packaging, which should always be of rigid construction. Suitable guards including cork are recommended for sharp ends.
Small heavy metal objects are to be best enclosed in a suitable cushioning material before final wrapping to ensure that the inner articles do not damage the outside packaging.
Ointments, pastes and creams should be placed in a sealed bag and bubble wrapped before being placed in rigid outer packaging.
Containers should be large enough to hold the contents plus adequate space for cushioning to prevent damage, but not so large as to permit shifting of the contents.
Use Tape to add strength to your parcel's wrapping.
Double containers should be used for sending liquids and powders. The containers should be leak-proof and sufficient cushioning material should be placed between the interior and the exterior containers.
Items that have an odour should be placed in an airtight container.
Liquids - Items containing liquid should be surrounded by absorbent paper, placed in a sealed bag and bubble wrapped to minimise leakage in case of breakage. When sending glass articles ensure that strong outer packaging /mailing Boxes adequately protects the items.
Powders - Pack in a sealed plastic bag in case of spillage and cushion in bubble wrap. Strong outer packaging will provide further protection.
Sharp objects should be packed to prevent edges cutting through outer packaging, which should always be of rigid construction. Suitable guards including cork are recommended for sharp ends.
Small heavy metal objects are to be best enclosed in a suitable cushioning material before final wrapping to ensure that the inner articles do not damage the outside packaging.
Ointments, pastes and creams should be placed in a sealed bag and bubble wrapped before being placed in rigid outer packaging.
Write FRAGILE on the box in more than one spot.
Please be sure that you wrap each item separately. Fragile articles need both suitable separation from each other and clearance from the corners and sides of the box.
Each item should be surrounded by at least two inches (5 cm) of cushioning and be placed at least two inches (5 cm) away from the walls of the box. This will protect your items from product-against-product damage and shield them from the shock and vibration that can be conducted from the exterior of the box to its contents in transit.
Bubble wrap (air cellular cushioning) is ideal for surface protection & cushioning of fragile items during the shipping process.
Wrap the item in 1 or 2 layers of bubble wrap and secure it with tape. Place the item in a box with other cushioning material inside it such as Styrofoam Peanuts.
Make sure that the item is surrounded on all sides by packing material and that the box is completely full.
Place more peanuts to the top of the box. Do not make the packing too tight. This can cause your item to explode inside the taped box from pressure.
Please be sure that you wrap each item separately. Fragile articles need both suitable separation from each other and clearance from the corners and sides of the box.
Each item should be surrounded by at least two inches (5 cm) of cushioning and be placed at least two inches (5 cm) away from the walls of the box. This will protect your items from product-against-product damage and shield them from the shock and vibration that can be conducted from the exterior of the box to its contents in transit.
Bubble wrap (air cellular cushioning) is ideal for surface protection & cushioning of fragile items during the shipping process.
Wrap the item in 1 or 2 layers of bubble wrap and secure it with tape. Place the item in a box with other cushioning material inside it such as Styrofoam Peanuts.
Make sure that the item is surrounded on all sides by packing material and that the box is completely full.
Place more peanuts to the top of the box. Do not make the packing too tight. This can cause your item to explode inside the taped box from pressure.
Internal Cushion
It's important that you cushion the contents of your package properly. The cushion should protect all 6 sides of the content from the box side, in an effort to "float" the item centered in the box.
It's important that you cushion the contents of your package properly. The cushion should protect all 6 sides of the content from the box side, in an effort to "float" the item centered in the box.
Recommended Cushioning Materials
Please use the materials listed below to cushion and protect your shipment.
Please use the materials listed below to cushion and protect your shipment.
Bubble Wrap
Can be used to protect and cushion light weight items. Use in multiple wraps and layers to ensure that the item is completely protected, especially on corners and edges.
Can be used to protect and cushion light weight items. Use in multiple wraps and layers to ensure that the item is completely protected, especially on corners and edges.
Styrofoam Peanuts
It may be used for light weight items. Due to the shifting and settling properties of peanuts, keep a minimum of three inches (8 cm) of cushioning around the contents. Use flat pieces of corrugated fibreboard between contents and peanuts to prevent the movement of the contents through the peanuts.
It may be used for light weight items. Due to the shifting and settling properties of peanuts, keep a minimum of three inches (8 cm) of cushioning around the contents. Use flat pieces of corrugated fibreboard between contents and peanuts to prevent the movement of the contents through the peanuts.
Silica Gel
Removes humidity in sealed packages. Prevents corrosion, condensation, rusting and fungal growth. It is ideal for all electronic equipments, leather goods and when items are stored for a period of time. It is recommended that you use a minimum of 5 grams of Silica Gel per cubic foot (0.28m3), making sure that your package is as airtight as possible.
Removes humidity in sealed packages. Prevents corrosion, condensation, rusting and fungal growth. It is ideal for all electronic equipments, leather goods and when items are stored for a period of time. It is recommended that you use a minimum of 5 grams of Silica Gel per cubic foot (0.28m3), making sure that your package is as airtight as possible.
Tying and Sealing
Whatever the size and shape of the parcel, it is always best to fasten it firstly with adhesive tape and secondly with string. The string should be placed round the parcel in at least two directions and knotted separately each way. Adhesive tape by itself is not enough.
Whatever the size and shape of the parcel, it is always best to fasten it firstly with adhesive tape and secondly with string. The string should be placed round the parcel in at least two directions and knotted separately each way. Adhesive tape by itself is not enough.
Shipping Fragile Items
Fragile objects like electronics, glass, ceramics, and artwork will require special packaging for safe handling. Packages containing these and similar items may require added cushioning or a double box.
Fragile objects like electronics, glass, ceramics, and artwork will require special packaging for safe handling. Packages containing these and similar items may require added cushioning or a double box.
How to avoid delay to your mail?
The address should be clear and legible. Please see addressing tips
Always use PIN Code.
The envelope used to close the mail should be in sound condition. The size and the thickness of the cover should be proper according to the contents.
C/O address should be correct i.e. C/O 56 or 99 APO as the case may be.
Ascertain the mail closing time from the FPO and mail to be handed over to the FPO at least minutes prior to the time of closing of mail.
Always use PIN Code.
The envelope used to close the mail should be in sound condition. The size and the thickness of the cover should be proper according to the contents.
C/O address should be correct i.e. C/O 56 or 99 APO as the case may be.
Ascertain the mail closing time from the FPO and mail to be handed over to the FPO at least minutes prior to the time of closing of mail.
(a) Official Mail (SDS)
Appointment/Designation of the addressee: _______ (Optional)
Name of the Unit ____________________________________
PIN: ______________________________________________
C/O 56 or 99 APO (as the case may be)
Name of the Unit ____________________________________
PIN: ______________________________________________
C/O 56 or 99 APO (as the case may be)
(b) Official Mail OIGS or OIGS/FOAS
Appointment/Designation of the addressee________________
Name of Org/Firm____________________________________
Street No/Street Name : _______________________________
Village____________________PO_______________________
City _________State____________PIN: __________________
Name of Org/Firm____________________________________
Street No/Street Name : _______________________________
Village____________________PO_______________________
City _________State____________PIN: __________________
(c) Official Mail OIGS or OIGS/FOAS
Army No: ____________________ Rank: _________________
Name : _________________________________ (On leave)
House No/Name _____________________________________
Street_______________________Village_________________
PO _______________________________________________
PIN : ____________________State: ____________________
Name : _________________________________ (On leave)
House No/Name _____________________________________
Street_______________________Village_________________
PO _______________________________________________
PIN : ____________________State: ____________________
(d) Private Mail(Incoming i.e. addressed to troops)
Army No : ________________Rank : ___________________
Name ____________________________________________
Name of the Unit____________________________________
PIN : _____________________________________________
C/O 56 or 99 APO (as the case may be)
Name ____________________________________________
Name of the Unit____________________________________
PIN : _____________________________________________
C/O 56 or 99 APO (as the case may be)